Participate on the Board of Directors as School Chapter or State Association Secretary
A key role in governance is taking and maintaining the minutes of the association. Minutes serve as a legal document and serve as a chronology of the history of the association. The specific requirements are available in templates and there are standards and guidelines that must be followed. NSNA constituency status requirements include submission of state association minutes annually. Serving in this role requires meticulous attention to detail, understanding of the legal ramifications of decision making, and both spelling and grammar count!
Secretary Role & Activities
By participating in NSNA Secretary project, you will be able to:
- Understand the role of the Board of Directors as a state elected officer by the House of Delegates.
- Demonstrate an understanding of the fiduciary responsibility and accountability of the Board of Directors.
- Develop skills for effective group work
- Define the role of the volunteer within the team structure.
- Demonstrate an understanding of the complex role organizations play in the profession and in society.
- Contribute to your professional identity in nursing formation.
- Develop enhanced capacity for leadership; develop personal vision for the future of the profession
Secretary Learning Objective Guidelines
These are general guidelines: Refer to state and/or school association bylaws for specific details pertinent to the role of secretary in your state and/or school association.
The secretary shall:
The secretary shall:
- Record all meetings of the Board of Directors and the Membership Business meetings;
- Share a draft of meeting minutes with the president for review prior to releasing to the Board of directors;
- Verify that all Board members are current members of NSNA;
- Maintain accurate roster of board members contact information;
- State associations are required to upload an electronic copy of approved, signed Board meeting and Annual Business Meeting minutes at www.nsna.me/nsnastatemin . Attachments (i.e. treasurer’s report; any written reports; etc.) must also be included with the minutes;
- Draft and finalize correspondence as directed by the president;
- Assist the president to draft meeting agendas and distribute to Board or voting body (i.e. House of Delegates);
- Add other duties as reflected in state association bylaws and policies or as directed by the president and the Board of Directors.